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BEDFORDSHIRE COUNTY CRICKET LEAGUE

PRIVACY NOTICE

 

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your involvement with us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.

This notice applies to you if you are either:

      An individual or club member who has contacted us to as part of your participation in the BCCL or    associated cricketing activities.

Or a participant at one of our workshops, meetings or hearings. or an employee of a corporate body who we have contacted as part of our business or if you have contacted us.

 

 

References to we, our or us in this privacy notice are to the Bedfordshire County Cricket League  (BCCL)

 

We have appointed a Data Protection Officer to oversee our compliance with data protection laws. Contact details are set out in the "Contacting us" section at the end of this privacy notice.

 

 

1.         Personal Information we may collect from you

You may provide us with or we may obtain personal information about you, such as information regarding your:

    • personal contact details that allows us to contact you directly such as name, title, email addresses and telephone numbers;

    • age of junior players;

    • gender;

    • records of your interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;

    • Details you provide about your experience in the sport and your interests in getting further involved in the sport;

    • any feedback you provide to us.

    • records of your attendance at any events, hearings, meetings, competitions or workshops delivered by us or our sports partners;

    • any payment or bank details you provide so that we can receive payments from you or you can receive funding from us and details of the financial transactions with you;

    •  

    • Any contact preferences so that we know whether and how we should contact you.

       

 

2.         WHERE WE COLLECT YOUR INFORMATION

We typically collect personal information when you participate in the BCCL, create an account on our site at bedsccl.play-cricket.com or when you make a query and/or complaint or when you correspond with us by phone, e-mail or in some other way.

We also may collect personal information about you when you attend one of the events, meetings, hearings or workshops hosted by us or one of our delivery partners and/or activity providers.

 

3.         Uses made of the information

The table below describes the main purposes for which we process your personal information, the categories of your information involved and our lawful basis for being able to do this.

 

Purpose

Personal information used

Lawful basis

To contact clubs and their members in order to conduct the affairs of the BCCL and manage our relationship with you, including dealing with enquiries made by you

All contact details, records of your interactions with us, and contact preferences.

 

.

 

This is necessary to enable us to properly manage and administer your account with us.

 

 

 

 

To deal with your queries or complaints

Contact details and records of your interactions with us.

 

We have a legitimate interest to provide complaint handling services to you in case there are any issues with the service we provide.

Retention of records

All the personal information we collect.

We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage any contacts or account you have with us and in some cases we may have legal or regulatory obligations to retain records.

To conduct data analytics studies to better understand performances and event attendance and trends within sport in the region

Records of your cricketing statistics and attendance at any events or competitions hosted by us and/or our delivery partners.

We have a legitimate interest in doing so to ensure that our standards improve and our events are targeted and relevant.

 

 

 

To comply with health and safety requirements

Records of accidents or incidents relevant to us

We have a legal obligation and a legitimate interest to provide you and other members of our organisation with a safe environment in which to participate in sport.

 

 

 

For the purposes of monitoring child protection matters and the appropriate playing requirements of juniors

Name, title, date of birth, gender

We have a legitimate interest to ensure child protection and the monitoring of the playing requirements.

 

To administer your attendance at any courses, events or meetings you may attend

All contact details,

This is necessary to enable us to register you or contact you and arrange for the effective delivery of our events.

 

 

 

To make payments to you or submit invoices

Transaction and payment data

This is necessary to make and receive payments.

To arrange and manage contracts for the provision of services/products

Transaction and payment data, contact details

This is necessary to enable us to properly manage and perform any contract for services and products.

 

For some of your personal information you will have a legal, or other requirement or obligation for you to provide us with your personal information. For example the age of juniors participating in a game.  If you do not provide us with the requested personal information we may not be able to allow you to participate in our activities or comply with our legal obligations and we may have to suspend your position as a participant of our body. 

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the "Contacting us" section below.

 

Please note however that the withdrawal of your consent will not affect any use of the data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent.  Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits to you.

 

 

4.         Disclosure of your PERSONAL information

We share personal information with the following parties:

    • Any party approved by you;

    • The Government or our regulators: where we are required to do so by law or to assist with their investigations or initiatives.

    • Police, law enforcement and security services: to assist with the investigation and prevention of crime and the protection of national security.

We do not disclose personal information to anyone else except as set out above.

 

 

5.         HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?

The duration for which we retain your personal information will differ depending on the type of information and the reason why we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with usual commercial practice and regulatory requirements.  Generally, where there is no legal requirement we retain all physical and electronic records for a period of 5 years after your last contact with us

It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. You may be able to update some of the personal information we hold about you through [your online account]. Alternatively, you can contact us by using the details set out in the "Contacting us" section below.

 

6.         YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION

You have the following rights in relation to your personal information:

  • the right to be informed about how your personal information is being used;

  • the right to access the personal information we hold about you;

  • the right to request the correction of inaccurate personal information we hold about you;

  • the right to request the erasure of your personal information in certain limited circumstances;

  • the right to restrict processing of your personal information where certain requirements are met;

  • the right to object to the processing of your personal information;

  • the right to request that we transfer elements of your data either to you or another service provider; and

  • the right to object to certain automated decision-making processes using your personal information.

You should note that some of these rights, for example the right to require us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us.  For example, we do not use automated decision making in relation to your personal data.  However, some have no conditions attached, so your right to withdraw consent or object to processing for direct marketing are absolute rights.

Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the Information Commissioner’s website at https://ico.org.uk/for-the-public/.

To exercise any of the above rights, or if you have any questions relating to your rights, please contact us by using the details set out in the "Contacting us" section below.

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office or your local data protection regulator. We are here to help and encourage you to contact us to resolve your complaint first.

 

7.         CHANGES TO THIS NOTICE

We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.

 

8.         CONTACTING US

In the event of any query or complaint in connection with the information we hold about you, please email registration@bedsleague.org.uk or write to us at 77 Suncote Avenue Dunstable LU6 1BN.

 

Version dated    25 May 2018